How to Get an Amazing Letter of Recommendation

How to Get an Amazing Letter of Recommendation

Great letters from prominent faculty are key. This is especially important in smaller specialties like Plastic Surgery and Dermatology where program chiefs from all over the country know each other. Asking for a letter in person shows a greater level of courage and maturity than doing it over email.  An example of what you might say is: “Good Morning Dr. Smith. As you know I am applying for residency this year.  I was wondering if you could write a letter to support my application.” With such a clear and direct, yet humble approach you are sure to get a positive response.  Oftentimes your letter writer will ask you to schedule an appointment to meet and go over your application. 

Prepare for this conversation by making a packet of materials that will compel your letter writer to really go to bat for you.  Find high quality folders in a color that inspires confidence to give out.  On the left include a copy of your CV and personal statement all printed on thick high quality 25% cotton paper like you can get from Crane & Co; natural white or pearl works great.  If you can find something with a water mark thats even better.  Consider including copies of your transcript, articles you have written together, and any other relevant materials.  On the right place a copy of the ERAS instructions for your letter writer, and a stamped envelope addressed to ERAS.  Your letter writer will see how much you care about your application, as reflected in your preparation, and this is guaranteed to make him care more about your letter.

Before you actual meet with your letter writer try to anticipate possible topics of conversation.  These are likely to include your personal and academic background, your professional and outside interests, and your long-term goals.  Most senior faculty are experienced at these meetings, so let them steer the conversation.  The content of your discussion is less important than making sure that they are left with a positive impression of you as a courteous, mature, and intellectually curious.

A few days following the interview, be sure to mail a nice Thank You note.  For one, this is just the classy thing to do; they are doing you a huge favor. Two, in case your meticulously prepared application folder has drifted to the bottom of their To Do pile, your follow up note will serve as a reminder that they need to get to work.

Finally, remember to ask for your letters early.  Despite your best efforts some letter writers will be slow, and you want to avoid missing out on potential interviews because your application was incomplete.  If a month after you asked your letter still has not been submitted, then send a polite reminder email.